This page provides the information about the mandatory process of approval or practice changes as a GP Supervisor. General Practitioners can apply for General Medical Council recognition as a Clinical Supervisor (CS) or Educational Supervisor (ES) during attendance of the relevant course. Renewal is no longer required after first approval.
Following attendance at the appropriate course, the relevant set of forms need to be filled in and emailed to england.ksspc.educationquality@nhs.net as a complete batch of Word files. Please use the current approval templates found below. For security reasons, we are unable to open .zip files.
Please note that incomplete sets or outdated versions of forms, or missing details, cause delays.
Clinical Supervisor approval
To be approved as a Clinical Supervisor (CS), all the following documents need to be completed:
– Guide to the KSS GPST Timetable
The full set of forms need to be received at england.ksspc.educationquality@nhs.net. Intending CS should contact their Training Programme Director if they need support with the forms. The intending CS will be contacted for a meeting.
Unlike a GP Clinical Supervisor, an ITP specialty clinical supervisor is a member of staff who is appropriately qualified to provide clinical supervision within the host organisation. This does not mean that they need to go through this approval process or be recognised as supervisors by the General Medical Council.
Educational Supervisor approval
To be approved as an Educational Supervisor, all the following documents must be completed:
– Guide to the KSS GPST Timetable
– Feedback from previous two learners
– Assessment of observed teaching session
The full set of forms need to be received at england.ksspc.educationquality@nhs.net. The intending ES will be contacted for a meeting. GP Supervisors should contact their Training Programme Director if they need support with the forms.
GP Educator Practice Changes
GP Educator Short Form
This should be used for GPs who have previously been approved as a supervisor, (either in a different practice or different deanery). This may also be used for an additional organisation.
Integrated Training Post approval
To approve Integrated Training Posts, the GP Training Programme Director (TPD) should complete the GPST ITP Form. The TPD is responsible for checking with the General Medical Council (GMC) whether the location is approved for doctors in postgraduate training, and to record this on the form. The GMC’s list of approved programmes and locations can be found using their website.
Primary Care Post Approval Form (outside GP practices)
This should be used for formal approval of new and innovative Primary Care posts (e.g. federations, women’s health hubs – not standard GP practices).
Primary Care Post Approval
Primary Care Post Approval Form (outside GP practices)
This should be used for formal approval of new and innovative Primary Care posts (e.g. federations, women’s health hubs – not standard GP practices).
Clinical learning environment assessment
If you are a new Clinical Supervisor in a practice that is not part of an approved Clinical Learning Environment, or an Educational Supervisor that has moved to a practice that is not approved, the Clinical Learning Environment Approval Form will need to be completed and submitted. The Quality Team will arrange for the assessment of Clinical Learning Environments in primary and community care through the Training Hubs. For more information visit this page.
Feedback from learners
GP Supervisors should ensure that they seek feedback regularly from their learners through the exit interview process. A feedback form can be downloaded by clicking the following link: learner feedback form.
Support for GP Supervisors forms
Our GP Training Programme Directors welcome GP Supervisors to contact them for support.
Guidance and process documents
A Guide to Supervision in KSS Primary Care [PDF; 381KB]
Guidance on appointment and re-appointment of ES’ [PDF, size: 195 KB]
Trainer accreditation – peer review of teaching [Word doc, size: 189 KB]
Training practice information [PDF, size: 57 KB]
Transfer guidance for GP Educational Supervisors [PDF, size 103 KB]
Questions and correspondence
We welcome any questions or updates to be emailed to england.ksspc.educationquality@nhs.net.