GMC recognition and renewal for GP Supervisors - Working across Kent, Surrey and Sussex

This page provides the information about the mandatory process of approval or renewal as a GP Supervisor. General Practitioners can apply for General Medical Council recognition as a Clinical Supervisor (CS) or Educational Supervisor (ES) during attendance of the relevant course. Renewal is required 2 years after the first approval, then every 5 years.

The first step of both the approval and the renewal processes is that the relevant set of forms need to be filled in and emailed to england.ksspc.educationquality@nhs.net as a complete batch of Word files. For security reasons, we are unable to open .zip files. These forms should adhere to the templates found in the lists below.

Please note that incomplete sets of forms, or missing details, cause delays.

Clinical Supervisor first approval

To be approved as a Clinical Supervisor (CS), all the following documents need to be completed:

– Educator Approval Form

– Set of timetables – this needs to be submitted using only the template provided

– Summary of CQC inspection report (if available)

The full set of forms need to be received at england.ksspc.educationquality@nhs.net. GP Supervisors should contact their Training Programme Director if they need support with the forms. The intending CS will be contacted for a meeting.

Unlike a GP Clinical Supervisor, an ITP specialty clinical supervisor is a member of staff who is appropriately qualified to provide clinical supervision within the host organisation. This does not mean that they need to go through this approval process or be recognised as supervisors by the General Medical Council.

Clinical Supervisor renewal or transfer

Educational Supervisor first approval

To be approved as an Educational Supervisor, all the following documents must be completed:

– Educator Approval Form

– Summary of CQC Inspection Report (if available)

– Set of timetables

– Feedback from previous two learners

– Educator peer appraisal

– Assessment of observed teaching session

The full set of forms need to be received at england.ksspc.educationquality@nhs.net. The intending ES will be contacted for a meeting. GP Supervisors should contact their Training Programme Director if they need support with the forms.

Educational Supervisor renewal or transfer

Integrated Training Post approval

Clinical learning environment assessment

If you are a new Clinical Supervisor in a practice that is not part of an approved Clinical Learning Environment, or an Educational Supervisor that has moved to a practice that is not approved, the Clinical Learning Environment Approval Form will need to be completed and submitted. The Quality Team will arrange for the assessment of Clinical Learning Environments in primary and community care through the Training Hubs. For more information visit this page.

Feedback from learners

GP Supervisors should ensure that they seek feedback regularly from their learners through the exit interview process. A feedback form can be downloaded by clicking the following link: learner feedback form.

Support for GP Supervisors forms

Our GP Training Programme Directors welcome GP Supervisors to contact them for support.

Guidance and process documents

A Guide to Supervision in KSS Primary Care [PDF; 381KB]

Clinical Learning Environment approval form [Word doc, size: 138 KB]

Clinical Learning Environment approval process [PDF, size: 275 KB]

Guidance on appointment and re-appointment of ES’ [PDF, size: 195 KB]

GP Educator Pathway flow chart [PDF, size: 16KB]

Integrated Training Post (ITP) specialty placement approval process [PDF, size: 141 KB]

Trainer accreditation – peer review of teaching [Word doc, size: 189 KB]

Training practice information [PDF, size: 57 KB]

Transfer guidance for GP Educational Supervisors [PDF, size 103 KB]

Questions and correspondence