This page provides the information about the mandatory process of approval or renewal as a GP Supervisor. The process is described below and there is a flowchart for an overview of the process. General Practitioners can apply for recognition as a Clinical Supervisor (CS) or Educational Supervisor (ES) during attendance of the relevant course. Renewal is required 2 years after the first approval, then every 5 years. The first step of both the approval and the renewal processes is that the relevant set of forms need to be filled in and emailed to firstname.lastname@example.org as a complete batch of Word files. For security reasons, we are unable to open .zip files. These forms should adhere to the templates found in the lists below.
Please note that incomplete sets of forms, or missing details, cause delays.
Clinical Supervisor first application
To be approved as a Clinical Supervisor (CS), all the following documents need to be completed:
– Set of timetables – this needs to be submitted using only the template provided.
The full set of forms need to be received at email@example.com. GP Supervisors should contact their Training Programme Director if they need support with the forms. The intending CS will be contacted for a meeting.
Unlike a GP Clinical Supervisor, an ITP specialty clinical supervisor is a member of staff who is appropriately qualified to provide clinical supervision within the host organisation. This does not mean that they need to go through this approval process or be recognised as supervisors by the General Medical Council.
Clinical Supervisor renewal or transfer
Educational Supervisor first application
To be approved as an Educational Supervisor, all the following documents must be completed:
The full set of forms need to be received at firstname.lastname@example.org. The intending ES will be contacted for a meeting. GP Supervisors should contact their Training Programme Director if they need support with the forms.
Educational Supervisor renewal or transfer
Integrated Training Post approval
To approve Integrated Training Posts, the GP Training Programme Director (TPD) should complete the GPST ITP Form. The TPD is responsible for checking with the General Medical Council (GMC) whether the location is approved for doctors in postgraduate training, and to record this on the form. The GMC’s list of approved programmes and locations can be found using their website.
Clinical Learning Environment assessment
If you are a new Clinical Supervisor in a practice that is not part of an approved Clinical Learning Environment, or an Educational Supervisor that has moved to a practice that is not approved, the Clinical Learning Environment Approval Form will need to be completed and submitted. The Quality Team will arrange for the assessment of Clinical Learning Environments in primary and community care through the Training Hubs. For more information visit this page.
Feedback from learners
GP Supervisors should ensure that they seek feedback regularly from their learners through the exit interview process. A feedback form can be downloaded by clicking the following link: learner feedback form.
Support for GP Supervisors
Guidance and process documents
Questions and correspondence
We welcome any questions or updates to be emailed to email@example.com.