GP supervisor accreditation or re-approval

This page provides more information about the process involved in seeking accreditation and re-accreditation (or re-approval) as a GP educator.

Having completed your training, you now need to apply for accreditation as a Clinical Supervisor or Educational Supervisor. Once accredited you will receive an expiry date, notification to re-accredit is provided by email six months before your expiry date. The information we require from you can be found on this page.

All of the templates you need to complete this process are available below:

Clinical Supervisor Approval

To be approved as a Clinical Supervisor, the following documents must be completed:

– Educator Approval Form

Certificate of completion of e-LfH Online Modules

– Summary of CQC Inspection Report (if available)

Learner Induction Timetable

Learner Weekly Timetable

Educator Weekly Timetable

Educational Supervisor Approval

To be approved as an Educational Supervisor, the following documents must be completed:

Educator Approval Form

– Summary of CQC Inspection Report (if available)

Learner Induction Timetable

Learner Weekly Timetable

Educator Weekly Timetable

– Trainee feedback from previous two learners (see trainee feedback templates section below)

– Educator peer appraisal (template available here)

– Assessment of Video/DVD (guidance and template available here)

Clinical Supervisor Re-approval

To re-approve as a Clinical Supervisor, the following documents must be completed:

– Educator Approval Form

Certificate of completion of e-LfH Online Modules

– Summary of CQC Inspection Report (if available)

Learner Induction Timetable

Learner Weekly Timetable

Educator Weekly Timetable

– Trainee feedback from previous learners – ideally two

– Educator peer appraisal (template available here)

Educational Supervisor Re-approval

To re-approve as an Educational Supervisor, the following documents must be completed:

Educator Approval Form

– Summary of CQC Inspection Report (if available)

Learner Induction Timetable

Learner Weekly Timetable

Educator Weekly Timetable

– Educator peer appraisal (template available here)

– Assessment of Video/DVD (guidance and template available here)

– Trainee feedback from at least two learners (see trainee feedback templates section below)

Consent from a current trainee to review their portfolio (ESR)

Clinical Learning Environment Approval

If you are a new Clinical Supervisor in a practice that is not an approved clinical learning environment or an Educational Supervisor that has moved to a practice that is not approved, the Clinical Learning Environment Approval Form will need to be completed and submitted.

Trainee Feedback Templates

What happens next?

See the applicable section above and then download the relevant templates. Once completed, all required paperwork should be returned as attachments via email to PrimaryCare.KSSQuality@hee.nhs.uk.

  • Clinical Supervisor or Educational Supervisor Approval – we will be in contact to arrange a virtual interview with you.
  • Clinical Supervisor Re-approval – your documents will be reviewed by a member of our approval team. First re-approval takes place after two years, subsequent approvals last for five years.
  • Educational Supervisor FIRST Re-approval – we will be in contact to arrange a virtual interview with you. First re-approval takes place after two years.
  • Education Supervisor Re-approval – your documents will be reviewed by a member of our approval team. Approvals last for five years.

Following your virtual interview or paperwork being assessed, if recommended for approval, you will be added onto the monthly Head of School Report for ratification. An approval letter and your final report including approvers feedback will be emailed to you. You should keep these documents for your records.