Practice Manager resources

HEE working across Kent, Surrey and Sussex (KSS) recognises the important role that Practice Managers have in the training practice in supporting GP Trainers, Clinical Supervisors and trainees in their Foundation and specialty training placements.

Clinical Learning Environments

Practices need to be approved Clinical Learning Environments to host GP Supervisors and their trainees. Practices which are not approved need to complete the Clinical Learning Environment Approval Form and send it to the Quality Team. The Quality Team will arrange for your Patch Associate Dean to conduct a remote meeting with the Educational Lead and Practice Manager.

Trainer Grants

If you are a Training Practice hosting GP Specialty Trainees 1-3 or Foundation Year Two trainees, you are eligible to claim a Trainer Grant for each Trainee in the practice. You will receive correspondence to this effect at the start of each claim period from the CPD Team.

Trainee overlap process

Please note that there has been a change to the overlap process. ​
You now no longer need to complete an overlap form if a Trainer has more than one trainee for 4 months or less. ​

An overlap form should be completed and submitted to your PAD for approval if:​

  • Any overlap is longer than 4 months; or​
  • A trainer has an overlap of 3 trainees or more for any period ​

If there are any overlaps for more than 6 months, they all need to be approved first by the Head of GP School.​

Approval for all overlaps must be obtained before we can submit your claim to SBS for payment, so please make sure you attach the approved overlap form with your claim form.

Please see the video below for advice about how to complete your forms.


For any queries regarding claims please email