Please see below for KSS December bulletin.
KSS Foundation School F2 Swaps 2024
During F1 in early 2024, doctors are given the opportunity to apply to swap part or all of their allocated F2 programme before the August start date. The ‘Swap Shop’ 2024 process has now been confirmed and will be managed by the KSS Foundation team.
There are two types of swaps:
- Whole Programme Swaps (also referred to as Swap Shop)
- Swapping of Individual Placements (also referred to as Local Swaps)
For more information, including the full process, conditions, 2024 dates, forms and FAQs, please visit our F2 Swaps page.
Enhance is a national programme set up to help develop and embed generalist skills into the medical workforce. The programme supports foundation doctors to develop attitudes, skills and behaviours that will be beneficial and transferable for both future clinical work and specialty job applications. Further information can be found here: https://www.hee.nhs.uk/our-work/enhancing-generalist-skills/enhance-foundation-programme. Please look out for more information and speak to your trust medical education teams for more information regarding enhance opportunities in KSS.
National Patient Safety and Quality Improvement Poster Competition 2024
Deadline 6th March 2024 – details and online entry form here:
We have up to 160 poster places at our online conference. Successful entries receive:
- An invitation to give a live oral poster presentation at our online conference on 15th May 2024
- A discounted delegate rate of £179 (no VAT), co-authors entitled to same rate
- National poster competition oral presentation certificate
- Oral presentation to last 2.5 minutes, followed by judge-led Q & A
Who should apply? Junior doctors, nurses, midwives, consultants, AHPs, GPs, medical students and those working in care settings.
The Shaping Allergy Training in the UK Foundation Programme Project
Foundation doctors in England are invited to complete this 10-minute survey which aims to evaluate the perception of current allergy education provided to UKFP doctors. The project is run by the British Allergy Education Network (BAEN), a working party representing the British Society of Allergy and Clinical Immunology (BSACI). This research has been approved by the NHS England (formerly Health Education England) research governance team.
Can you tell us about what experience you’ve had of Allergy Medicine so far in your career? Complete this survey using the link below and you will be provided with a certificate of completion. You may find this useful to demonstrate evidence of your participation in a national QI project (mapped to Foundation Professional Capability 9: Quality Improvement): Shaping Allergy Training in the Foundation Programme: Your 10 Minute Feedback Survey (surveymonkey.co.uk)
Foundation School Representatives
As KSS Foundation Training Representatives we are working to encourage and capture ongoing feedback, suggestions and any issues from Foundation Doctors across the region, whether at an individual or group level.
We attend local KSS meetings, and the UK Foundation Advisory Board meetings throughout the year, and are able to discuss the curriculum, Foundation Doctor experience, and any issues not resolved at Trust level.
We aim to keep the KSS team, Foundation Programme, and our peers updated.
We have recently circulated Google Feedback forms to our F1 and F2 Hospital Representatives, and have added the links below.
Please make sure your voice is included if you would like to provide feedback as we would love to hear from you – the forms are below.
FY1 Feedback form: https://forms.gle/2f5xWnwBVzcWCkZt8
FY2 Feedback form: https://forms.gle/5MwqvCHH8wk9nccn8
The feedback is mainly focussed on each doctor’s experience of the e-portfolio, ARCP requirements, supervision, feedback and support, teaching, rota, and the transition to a different Trust from F1 to F2 (if applicable). Alternatively, please feel free to email us.
Our contact details can be found below, and further information is available on the website: https://kss.hee.nhs.uk/kss-foundation/kss-foundation-doctors-in-training-representatives/.
|Dr Harriet Sharp
|Dr Preeyan Shah
|Dr William Jenkins
|Dr Libby Terrieux-Taylor
|Dr Bosun Buraimoh
Specialty programme information
Applications for specialty training can undoubtedly be a challenging time. Deciding on which application route you want to apply for including medicine, surgery, radiology, paediatric run through, ACF can often be confusing in terms of finding where information can be obtained from.
Application windows for medicine and surgical specialty training at ST/IMT levels open in October towards November. Applications are through the Oriel system. It has been noted that it takes roughly 10 hours to complete the applications on various specialty websites so it is important you invest time in your application process.
The applications include details of your rotations in foundation, as well as various application requirements including evidence of leadership, research, quality improvement, teaching and academic achievement. It is important to familiarise yourself with the requirements and scoring matrix of the various evidence above.
Applications for specialty might involve undertaking examinations such as the Multi-Specialty Recruitment Process (MSRA) for specialties such as GP, surgery, obstetrics and gynaecology and will need to be completed before beginning your role. Please note that GP is the only specialty where the MSRA can be carried over from one application to the next if successful and wish to apply later. Ensure you have checked the requirements for your specialty using online resources such as Joint Royal Colleges of Physicians Training Board (JRCPTB) for medical specialties or the Joint Committee for Surgical Training (JCST) for surgical training as well as other resources.
Please note that once your application has been submitted, and if successfully shortlisted, you will have to interview for these jobs to ensure clinical competency. Preferencing for jobs should be done in line with scores obtained post interviews and you can access the list of jobs through Oriel/specialty college sites.
For academic clinical fellowships (ACF), the available jobs come through on the NIHR website in early October. Ensure you browse through the person specifications for the roles. A lot of the programmes are run through (i.e. will continue into specialty training) and will be highly competitive. Strong evidence of interest in the ACF specific specialty being applied for will be important, along with evidence of leadership, research, quality improvement, teaching and academic achievement. It is important to note that you will have to submit an application for ST/IMT as well, to ensure clinical competencies, for you to be appointable to the ACF role. You will therefore have to be shortlisted and interviewed for both ACF as well as ST/IMT roles.
Information about offer processes as well as competition rations for specialty applications are available through the JRCPTB/JCST websites.
https://www.nihr.ac.uk/documents/2024-nihr-academic-clinical-fellowships-medical-guidance-for-recruitment-and-appointment/34510#Appendix%205 (Please do note that NIHR requirements might change from year to year and this is for 2023 applications towards a 2024 start).
https://specialtytraining.hee.nhs.uk/portals/1/Content/Person%20Specifications/Internal%20Medicine%20Training/INTERNAL%20MEDICINE%20TRAINING%20-%20CT1%202023.pdf (Please do note that requirements can change year to year and this is for 2023 applications towards a 2024 start).
https://london.hee.nhs.uk/sites/default/files/commitment_to_speciality.pdf (This is a valuable resource on collating evidence for commitment to specialty).
**Highly Important** Provisionally registered doctors (foundation year one/F1) must not undertake formal locum posts or activities.
Provisionally registered doctors can undertake occasional ad hoc additional/overtime shifts on their current FY1 placement or previous FY1 placements that have formed part of their F1 rotation, where such work is undertaken only within the limits of their current competence and with the support of their educational supervisor. When undertaking such occasional ad hoc additional/overtime work provisionally registered doctors should be clear with other members of their team about their current experience and level of competence.
How to request discretionary study leave
Please see below the steps for how Foundation Doctors can apply for Discretionary Study Leave.
- Foundation Doctor (FD) seeks support from Educational Supervisor and trust (local) Foundation Training Programme Director (FTPD).
- Local FTPD seeks approval from the area Foundation School Director (FSD).
- Local FSD replies to trust TPD, including study leave team.
- Local TPD can then reply to FD with outcome.
- If approved, on the guidance from the study leave team FD completes study leave form on the study leave portal.
We are not able to reply to direct emails about Study Leave, but if you have any questions please do contact the school on: email@example.com.
KSS Contact details have changed
Following the merger of HEE and NHS England, our contact email addresses have changed. Please see new emails below (emails sent previously to former email addresses will automatically be forwarded on):
For Foundation Year 1 queries please email firstname.lastname@example.org
For Foundation Year 2 queries please email email@example.com
For Foundation Recruitment queries please email firstname.lastname@example.org
For any other queries please email email@example.com
Team Assessment of Behaviour (TAB)
The recommended dates for TAB are detailed below but these dates are not mandatory. Additional information on the TAB process can be found on the Horus Website.
Opens: Friday 6th October 2023
Closes: Monday 4th December 2023
Opens: Friday 9th February 2024
Closes: Monday 1st April 2024
Opens: Friday 19th April 2024
Closes: Monday 20th May 2024
PSA Sittings 2023/24
Please note the dates for all PSA sittings:
12th March 2024 at 13.00
23rd April 2024 at 13.00
All F1 doctors that have not yet passed the PSA assessment will be automatically registered for the next sitting in March; further details to follow in January 2024.
Reminders and Guidance
F2 Responsible Officer Details
F2s are responsible for ensuring they are connected to the correct Responsible Officer. For doctors in training, this is your Postgraduate Dean. For more information please see: https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/gmc-full-registration/.
Please can we use this opportunity to remind Medical Education colleagues in Trusts to work with their Medical Staffing teams to regularly check Foundation Doctors’ posts on TIS, against internal records. Early recognition of any discrepancies can help us all to resolve issues quickly.
Also, if you have not already informed us of any F1s that have withdrawn from training, please do so, as we aren’t always made aware by trainees themselves.
F2 – Higher training
For those in F2 wanting to move straight into higher training, the application windows for specialty training will soon be open and details of person specifications for application can be found on the specialty training website: https://specialtytraining.hee.nhs.uk/Recruitment/Person-specifications
Foundation Doctors taking parental leave
Please can all foundation doctors who will be taking a period of Parental Leave complete the following training interruption form: https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/ and return to firstname.lastname@example.org. This is in addition to informing your employing trust.
Please also see NHS Employers’ Maternity guidance using the link below:
Less Than Full Time (LTFT) Training for London and KSS
Please click the link below for guidance regarding Less Than Full Time (LTFT) training:
Foundation doctors in GP and psychiatry placements contributing to acute services
Please see below link for guidance regarding foundation doctors in community placements contributing to acute services: https://kss.hee.nhs.uk/wp-content/uploads/sites/15/2023/09/KSSFS-Foundation-doctors-in-GP-and-psychiatry-placements-contributing-to-acute-services_2.pdf
NHS Employers’ guidance on induction for international medical graduates
Please find below link to guidance from NHS Employers:
Foundation Doctor Role and Responsibilities
Foundation Doctor Role and Responsibilities within the Local Education Provider and Minimum Requirements for Clinical Supervision of Foundation Doctors’ document.
Foundation ARCP requirements
The ARCP checklist can be found here: https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/arcp/
Useful Websites & Contacts
- KSS Website (home page) https://kss.hee.nhs.uk/
- KSS Foundation webpage https://kss.hee.nhs.uk/kss-foundation/
- KSS Bulletin https://kss.hee.nhs.uk/kss-foundation/kss-bulletin/
- Careers, Professional Support & Wellbeing Service https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/careers-and-wellbeing-support/
- Forms, documents and useful links https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/
- Foundation programme curriculum & foundation programme rough guide https://foundationprogramme.nhs.uk/curriculum/
- KSS Foundation Team https://kss.hee.nhs.uk/kss-foundation/meet-the-team/
- KSS Foundation reps https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/trainee-representatives/
To read the latest UKFPO Bulletin, click here.
Courses, Events, Careers, Research and Resources
Inequalities in access to training opportunities for foundation doctors in the UK survey
The research is being conducted by Aysha Nijamudeen who is working with the UKFPO to improve inequalities in access to training opportunities for foundation doctors in the UK. All responses are anonymous, https://www.qualtrics.manchester.ac.uk/jfe/form/SV_bw3UuWbF6nyppHg
Taster course in Nephrology on the 26 January 2024
See flyer for more information here.
The UKFPO are pleased to announce the National Foundation Doctors Presentation Day 2024.
When: Friday 19 January 2024
Target audience: All foundation doctors are warmly invited to a day of oral and poster presentations by F1 and F2 doctors. Judges to include representatives from the UKFP, GMC, MSC, BMA & more.
Please visit the UKFPO website for further details.
Induction survey-part 2
This second survey is designed to provide further information which will be used to develop our induction programme for foundation doctors in the future. We plan to share this information as widely as possible so your contribution could potentially make a significant difference to future trainees.
Please complete Part 2 whether you completed part 1 or not.
There is an opportunity to provide more in depth feedback as outlined in the final question.
If possible, please complete the survey in one sitting since you will not be able to access it later. It should only take you approximately 10 minutes to complete. The questionnaire is anonymous, and your thoughts and comments are greatly appreciated. Thank you for taking the time to complete this questionnaire.
To access the survey please log onto,
Access the point of care tool BMJ Best Practice for free.
BMJ Best Practice takes you quickly and accurately to the latest evidence-based information, whenever and wherever you need it.
Our step-by-step guidance on diagnosis, prognosis, treatment, and prevention is updated daily using robust evidence-based methodologies.
This tool is freely available to all healthcare professionals who work for the NHS in England. You can register for free here https://www.bmj.com/company/hee/
If your institution would like to receive further information on BMJ Best Practice, please contact Dr Kieran Walsh, Clinical Director at BMJ. Dr Walsh can deliver talks for Foundation Programme doctors at their training sessions or provide information on areas such as the local HEE/BMJ clinical champion scheme. Contact Dr Kieran Walsh at email@example.com.
New video resource for foundation doctors
A new video for foundation doctors, foundation schools and trusts, helping them to understand more about the Foundation Programme Charter, has been shared.
Please click here to launch the Foundation Programme Charter video.
Further videos including Foundation Programme Review and Self Development time can also be found here
NHS Induction Programme for International Medical Graduates – e-learning for health
The National Induction programme has been designed to ensure that all international medical graduates (IMGs) recruited to the NHS are welcomed, valued, and supported as they transition to UK clinical practice.
Please use the following link to access the programme: https://www.e-lfh.org.uk/programmes/nhs-induction-programme-for-international-medical-graduates/