September 2024

Please see below for our KSS September bulletin.

Highly Important

***IMPORTANT***F2 GMC Responsible Officer

FY2 doctors are responsible for ensuring they are connected to the correct Responsible Officer. This is usually your Postgraduate Dean.

For more information or guidance please see: https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/gmc-full-registration/

GMC Full Registration Process

You need to apply for full registration with a licence to practise so you can progress to F2 training.

If you’re not due to complete your training in August and need more time, it’s important you speak to the foundation school.

You should submit your application as early as possible to make sure you have the correct registration in time to start your F2 training. This is a very busy period for the GMC and it’s important that you get your application to them as soon as you can.

Non-UK and UK Graduates: Please click here for further guidance from the GMC

UK graduates should follow instructions sent by the GMC, which will be sent 12 and 8 weeks ahead of F2.

Important Information

Provisionally registered doctors (foundation year one/F1) must not undertake formal locum posts or activities.

Provisionally registered doctors can undertake occasional ad hoc additional/overtime shifts on their current FY1 placement or previous FY1 placements that have formed part of their F1 rotation, where such work is undertaken only within the limits of their current competence and with the support of their educational supervisor. When undertaking such occasional ad hoc additional/overtime work, provisionally registered doctors should be clear with other members of their team about their current experience and level of competence.

SCRIPT – supporting safer prescribing practices

It is a local KSS Foundation School requirement that all F1 and F2 doctors complete 6 script modules per year prior to ARCP.  The topics are not mandated by the foundation school, however, your trust may mandate topics.

The SCRIPT programme is a collection of innovative eLearning portfolios designed to encourage safe and effective prescribing and medicines management among healthcare professionals.

SCRIPT will enhance your knowledge and confidence in prescribing correctly, improving patient safety, therapeutics and medicines management. You will receive a certificate for each module that you complete, which can be used in your online learning portfolio. SCRIPT is easy to use. You can access the modules at a time which suits you and revisit them even after completion. You can learn more about the SCRIPT eLearning programme and how to sign up by visiting Medicine & Surgery | Safe Prescriber

Study Leave

The KSSFS Admin Team have received several queries on how KSS Foundation Year 2 Doctors can apply for Discretionary Study Leave. For clarity, please see below.

Discretionary Study Leave should be applied for prospectively and not retrospectively.  

  1. Foundation Doctor (FD) seeks support from Educational Supervisor and trust (local) Foundation Training Programme Director (FTPD).
  2. Local FTPD seeks approval from the area Foundation School Director (FSD)
  3. Local FSD replies to trust TPD, including study leave team.
  4. Local TPD can then reply to FD with outcome. 
  5. If approved, on the guidance from the study leave team FD completes study leave form on the study leave portal. 

If you have any further questions, please do contact the school at: england.kssfoundationenquiries.se@nhs.net.

2024-25 TAB (Team Assessment of Behaviour) window dates

The recommended dates for TAB are detailed below but these dates are not mandatory. More information on the TAB process can be found on the Horus Website.

Placement 1

Opens: Friday 4th October 2024

Closes: Monday 2nd December 2024

Placement 2

Opens: Friday 7th February 2025

Closes: Monday 31st March 2025

Placement 3

Opens: Friday 18th April 2025

Closes: Monday 19th May 2025

KSS Contact details:

For Foundation Year 1 queries please email england.kssfoundationyear1.se@nhs.net

For Foundation Year 2 queries please email england.kssfoundationyear2.se@nhs.net

For any other queries, please email england.kssfoundationenquiries.se@nhs.net

PSA sittings 2024-2025

All sittings are scheduled to commence at 13.00.

  • Tuesday 10 September 2024
  • Thursday 20 March 2025
  • Thursday 1 May 2025

enhance Programme

Hopefully, enhance will have been introduced to you as a Foundation doctor during induction and those wishing to take part will have expressed an interest. However, there is still time to participate, so please contact your local FTPD or PGMDE team if you are interested in taking part and they will be able to help you.

enhance is available to everyone who works for NHS England and you can find more information on the KSS website.

e-learning opportunities

Welcome to your August 2024 update from the Foundation elearning programme

The Foundation elearning programme covers key areas in your Foundation curriculum. It has been developed specifically for Foundation doctors by the Academy of Medical Royal Colleges in partnership with NHS England elearning for healthcare (NHSE elfh) and is approved by the UK Foundation Programme (UKFPO). 

Reminders and Guidance

TIS Checks

Please can we use this opportunity to remind Medical Education colleagues in Trusts to work with their Medical Staffing teams to regularly check Foundation Doctors’ posts on TIS, against internal records. Early recognition of any discrepancies can help us all to resolve issues quickly.

Also, if you have not already informed us of any F1s that have withdrawn from training, please do so, as we aren’t always made aware by trainees themselves.

F2 – Higher training

For those in F2 wanting to move straight into higher training, the application windows for specialty training will soon be open and details of person specifications for application can be found on the specialty training website: https://specialtytraining.hee.nhs.uk/Recruitment/Person-specifications

Foundation Doctors taking Parental Leave

Please can all foundation doctors who will be taking a period of Parental Leave complete the following training interruption form: https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/ and return to england.kssfoundationenquiries.se@nhs.net. This is in addition to informing your employing Trust.

Less Than Full Time (LTFT) Training

Please click the link below for guidance regarding Less Than Full Time (LTFT) training.https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/less-than-full-training/

Foundation doctors in GP and psychiatry placements contributing to acute services     

Please see below link for guidance regarding Foundation doctors in community placements contributing to acute services: https://kss.hee.nhs.uk/wp-content/uploads/sites/15/2023/09/KSSFS-Foundation-doctors-in-GP-and-psychiatry-placements-contributing-to-acute-services_2.pdf

NHS employers’ guidance on induction for international medical graduates

Please see below link to guidance from NHS employers:

https://www.e-lfh.org.uk/wp-content/uploads/2022/06/Welcoming-and-Valuing-International-Medical-Graduates-A-guide-to-induction-for-IMGs-WEB.pdf

Foundation Doctor Role and Responsibilities

Foundation Doctor Role and Responsibilities within the Local Education Provider and Minimum Requirements for Clinical Supervision of Foundation Doctors: please see document.

Foundation ARCP requirements

The ARCP checklist can be found here: https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/arcp/

Foundation School Representatives

Please see below for 2024-25 KSS F2 Foundation Doctor Representatives. Contact details for F1 representatives will be advised in due course, please check here for updates.

NameGradeEmail
Dr Harriet SharpF2harriet.sharp11@nhs.net
Dr Preeyan ShahF2preeyan.shah2@nhs.net
Dr William JenkinsF2william.jenkins10@nhs.net
***F1 reps TBA***

Courses, fellowships, events and surveys

UKFPO Fellowship microsite

The UK Foundation Programme Office has just published the UKFPO Fellowship microsite on the UKFPO website, please see the microsite for more information on these opportunities.

F1 Induction Survey

The Severn Foundation School is coordinating a project for participation by all F1s. You are invited to complete an F1 trainee induction programme questionnaire. This survey is part of a long-term project to identify any concerns/anxieties you may have about starting your F1 post. The information provided will help to develop a realistic evaluation of the induction programme and help us to improve working life for future trainees.

To access the survey please log onto https://www.surveymonkey.com/r/F1inductionsurvey2024 or use the QR code below:

If possible, please complete the survey in one sitting since you will not be able to access it later. It should only take you approximately 10 minutes to complete. The questionnaire is anonymous, and your thoughts and comments are greatly appreciated.

A follow up survey will open in October 2024 to gauge how you are feeling as you gain further clinical exposure.

Webinar: E-portfolios, reflection and good quality written feedback

The UKFPO welcome all foundation doctors and supervisors to our second webinar of the training year.

We will

  • outline the purpose of the foundation e-portfolio and discuss some top tips for engaging with it
  • explore helpful ways for foundation doctors to engage with reflection and reflective writing
  • explore the benefits of good quality written feedback, and how both foundation doctors and supervisors and trainers can effectively engage with this.

When: Tuesday 17 September 2024 12:30-13:30

Where: Virtual via Microsoft Teams. You do not need to pre-register, simply join the webinar at 12:30. The webinar will be recorded and uploaded to the UKFPO website within two weeks of the webinar date.

Target Audience: Foundation doctors and supervisors

Webinar panel: Dr Mike Masding, Co-chair, UKFPO and Education and Support lead; Dr Lorraine Parks, FSD, Northern Ireland Foundation School; Dr Lauren Loughrey, F2 doctor, Northern Ireland Foundation School

Email foundation.educationandsupport@nhs.net with any queries.

Webinar: FY2 – Core and Specialty Training Applications

Monday 9th September 2024 18:00 – 19:00

Thursday 19th September 2024 18:00 – 19:00

Are you thinking about specialty training?

This 1-hour webinar will provide an oversight of getting into training, including making the decision, application, selection and interview processes. How can you optimise your chances and what things are important to consider? Have you got a Plan B?

Open to all KSS doctors in Foundation training, delivered by the Wessex PSWS Career Team.

Register for a place at the link below:

https://forms.office.com/e/4vqWAef3zE

Webinar: F3 – Options

Are you contemplating an F3 year?

F3 – Options webinar:

Thursday 10th October 2024 18:00 – 19:00

This 1- hour webinar will include information, advice and guidance about taking an F3. It will explain the difference between training and non-training options, includes going abroad, fellowships and further study/qualifications. 

Open to all KSS doctors in Foundation training, delivered by the Wessex PSW Career Team.

Register for a place at the link below: https://forms.office.com/e/kR1zH0UE0x

NEW: Royal College of Paediatrics and Child Health – Foundation Doctor Prize 2025 

It’s the time of the year again when the Royal College of Paediatrics and Child Health requests all Foundation Schools to nominate their most outstanding Foundation Doctors with an interest in Paediatrics for the RCPCH Foundation Doctor Prize 2025. 

The prize winner will receive a one-day pass to attend the RCPCH Annual Conference and will be awarded their prize certificate by the Vice-President of Education and Professional Development at the prize award ceremony.

Any KSS foundation doctor who wishes to be nominated for the prize should complete the form below by Friday 1 November 2024 at 17.00 

Please note that this is a local deadline to enable the Foundation School Directors time to consider all nominations!

https://forms.office.com/e/Wz6K6HNCJ0

Further details can be found on the RCPCH website: 

https://www.rcpch.ac.uk/education-careers/fellowships-prizes/foundation-doctors

National Foundation Doctors Presentation Day 2025

The UKFPO are pleased to announce the National Foundation Doctors Presentation Day 2025.

When: Friday 17 January 2025

Target audience: Current foundation doctors in recognised Foundation Programmes in the UK or Malta are warmly invited to hold the date for the next NFDPD. We will invite you to submit abstracts relating to work undertaken during Foundation training in due course. Successful abstracts will be presented as 10-minute oral or 3-minute poster (mini-oral) presentations. Judges to include representatives from the UKFP, GMC, MSC, BMA & more.

Please see flyer here here and visit the NFDPD webpage for further information and how to apply. All queries should be sent to foundation.nfdpd@nhs.net.

The organisers of the NFDPD are also calling for shortlisters/judges/admins to assist:

Please contact Kiran Kaur Padham at foundation.nfdpd@nhs.net if you would like to support with any of the following:

  • Shortlisting abstracts.
  • Judging on the day.
  • Admin support on the day.

Timeline for NFDPD 2025:

BJCA National Starter Survey 2024

One of the SFP FY2 trainees in Leeds is working on a project in Cardiology/Medical Education and would be grateful if foundation doctors interested in a career in Cardiology would complete the below national survey on their training and experiences: https://bcs.us17.list-manage.com/track/click?u=043755a6bcada4c7c6967285e&id=5b986f122d&e=79ba540ff4

UKFPO Webinar Resources

New UKFPO-run webinars to share important information and cover essential training. Please keep an eye on the website for dates and topic updates:  https://foundationprogramme.nhs.uk/resources/ukfpo-webinars/

Useful Websites and Contacts

UKFPO Bulletin:

Read the latest UKFPO bulletin (September 2024)