April 2025

Please see below for our KSS April bulletin.

Highly Important

F1 to F2 Transfer of Information (TOI)

Are you an F1 doctor who is expecting to move to a different trust for your F2 training any time from August 2025?

If so, please complete the below form relating to your training and support requirements at F1, so that we can share this with your F2 trust to ensure a smooth transition and ongoing support as required. The process is similar to the STEP form that you would have submitted as a medical student before starting F1.

Once you have submitted your form, we will send your submission to your current F1 trust for your Foundation Training Programme Director (FTPD) to review and add any additional information as required. The information will then be shared confidentially with the Medical Education Manager and FTPD at your F2 trust to help have early support conversations and planning as required, and to aid a smooth transition.

Please complete and submit the form by 16 May 2025: https://forms.office.com/e/Gmx44rt2ds

Foundation ARCP information

The Horus e-portfolio virtual lock down will be on Friday 30 May 2025.

ARCP panels will take place in trust from 2 June – 13 June 2025. Your trust will advise you of the local ARCP panel date.

ARCP guidance, to include the checklist of requirements, can be found on the UKFPO  ARCP webpage . 

New Updates

National Training Review

NHS England are currently undertaking an engagement and listening exercise to consider the future of postgraduate medical training. This review will look at what resident doctors want from a training programme, alongside how we can provide medical care that is responsive to the needs of our patients.

The review team want to hear from a wide range of stakeholders, including foundation doctors.

KSS will be holding a series of listening events, and there is also the opportunity to provide feedback online. All the information you need is on the KSS website, which can be found here: https://kss.hee.nhs.uk/mtr/ 

Important Information

Provisionally registered doctors (foundation year one/F1) must not undertake formal locum posts or activities.

Provisionally registered doctors can undertake occasional ad hoc additional/overtime shifts on their current FY1 placement or previous FY1 placements that have formed part of their F1 rotation, where such work is undertaken only within the limits of their current competence and with the support of their educational supervisor. When undertaking such occasional ad hoc additional/overtime work, provisionally registered doctors should be clear with other members of their team about their current experience and level of competence.

SCRIPT – supporting safer prescribing practices

It is a local KSS Foundation School recommendation that all F1 and F2 doctors complete 6 script modules per year prior to ARCP.  The topics are not mandated by the foundation school however, your trust may mandate topics to support learning.

The SCRIPT programme is a collection of innovative eLearning portfolios designed to encourage safe and effective prescribing and medicines management among healthcare professionals.

SCRIPT will enhance your knowledge and confidence in prescribing correctly, improving patient safety, therapeutics and medicines management. You will receive a certificate for each module that you complete, which can be used in your online learning portfolio. SCRIPT is easy to use. You can access the modules at a time which suits you and revisit them even after completion. You can learn more about the SCRIPT eLearning programme and how to sign up by visiting Medicine & Surgery | Safe Prescriber

Study Leave

The KSSFS Admin Team often receive queries on how KSS Foundation Year 2 Doctors can apply for Discretionary Study Leave. For clarity, please see below.

Discretionary Study Leave should be applied for prospectively and not retrospectively.  

1. Foundation Doctor (FD) seeks support from Educational Supervisor and trust (local) Foundation Training Programme Director (FTPD).
2. Local FTPD seeks approval from the area Foundation School Director (FSD)
3. Local FSD replies to trust TPD, including study leave team.
4. Local TPD can then reply to FD with outcome. 
5. If approved, the FD completes the study leave form on the study leave portal. 

If you have any further questions, please do contact the school at: england.kssfoundationenquiries.se@nhs.net.

Please note that the management of KSS Study Leave has changed from 01 April 2025. From this date, KSS Resident Doctors will link to the SE Study Leave site.  Further details will be available on the KSS website.    

2024-25 TAB (Team Assessment of Behaviour) window dates

The recommended dates for TAB are detailed below but these dates are not mandatory. More information on the TAB process can be found on the Horus Website.

enhance Programme

Hopefully, enhance will have been introduced to you as a Foundation doctor during induction and those wishing to take part will have expressed an interest. However, there is still time to participate, so please contact your local FTPD or PGMDE team if you are interested in taking part and they will be able to help you.

enhance is available to everyone who works for NHS England and you can find more information on the KSS website.

e-learning opportunities

Welcome to your March 2025 update from the Foundation elearning programme.

The Foundation elearning programme covers key areas in your Foundation curriculum. It has been developed specifically for Foundation doctors by the Academy of Medical Royal Colleges in partnership with NHS England elearning for healthcare (NHSE elfh) and is approved by the UK Foundation Programme (UKFPO).

Foundation School Representatives

Please see below for 2024-25 KSS Foundation Doctor Representatives. Further information is available here.

Name	Grade	Email
Dr Heloise Metzger	F1 (Lead)	heloise.metzger@nhs.net
Dr Ramaa Parulekar	F1 (Deputy)	ramaa.parulekar@nhs.net
Dr Harriet Sharp	F2	harriet.sharp11@nhs.net
Dr Preeyan Shah	F2	preeyan.shah2@nhs.net
Dr William Jenkins	F2	william.jenkins10@nhs.net

Courses, events and surveys

Trainees Improving Patient Safety through Quality Improvement (TIPSQI) – Summer Showcase – 17^th June 2025 18:00 – 21:00

This is a resident doctor led, free, national, quality improvement virtual conference open to all foundation doctors:

• Opportunity to present your QIP as a poster or oral presentation
• Keynote speakers TBC
• Awards for best projects
• Opportunity to learn more about QIP

Please see flyer here for further information.

Trainee Medical Officer with the RAF

Have you thought of joining the Royal Air Force as a doctor post FY2?

For further information please see poster here.

SE London Orthopaedic Meeting

The South East London Orthopaedic Rotation are hosting their regional meeting on Friday 16th May, this is free to attend and KSS foundation doctors who are interested in orthopaedics are welcome to attend. For further information and registration please visit 2025 – South East London Orthopaedics.

Webinar: Patient Safety – an introduction for foundation doctors

The UKFPO welcome all foundation doctors and faculty to our fifth webinar of the training year.  

This webinar will explore the topic of patient safety and the current frameworks available to guide foundation doctors in addressing patient safety incidents. The aim is to empower foundation doctors to champion a culture of compassion at the workplace and reflect on how we can collectively minimise patient harm.  

When: 18:00 –19:00 GMT, Tuesday 15 April 2025  

Where: Virtual via Microsoft Teams. You do not need to pre-register, simply join the webinar at 18:00. The webinar will be recorded and uploaded to the UKFPO website within two weeks of the webinar date. 

Target Audience: Foundation doctors and faculty  

Webinar panel: Dr Fiona Cameron, Scotland Foundation School Director and chair of the AoMRC UKFP Committee; Dr Jie Fei Lau, UKFPO Fellow and F2 doctor; Dr Helen Purves, Paediatric and Neonatal Clinical Lead, Clinical Patient Safety Lead (Tameside and Glossop ICFT) 

Email foundation.educationandsupport@nhs.net with any queries.

Foundation teaching on Equality, Diversity and Inclusion (EDI) – survey still open!

The UKFPO would like to understand more about foundation doctors’ experiences and perceptions of EDI teaching during foundation training. This work is being led by our 2024-25 UKFPO Fellows, Dasha Ibrahim and Jie Fei Lau.

Foundation doctors are invited to complete the Foundation teaching on Equality, Diversity and Inclusion survey.

There is no hard deadline, although responses over the next two weeks or so would be appreciated.

The findings will help identify gaps, highlight good practices, and contribute to improving the quality and relevance of EDI education for future resident doctors. Responses are anonymous and will be used solely for the purpose of this study. The survey should take less than 5 minutes to complete.

The survey is intended to be completed by foundation doctors only.

LTFT Conference 2025: Maidstone Hospital Academic Centre – 20th May 2025

Maidstone & Tunbridge Wells Medical Education have organised this event on 20^th May 2025. Please see flyer here. The event is free for KSS LTFT Resident Doctors and KSS LTFT Champions. If you have any queries, please contact mtw-tr.ltft@nhs.net.

UKFPO Webinar Resources

Please keep an eye on the website for future webinar dates and topic updates: https://foundationprogramme.nhs.uk/resources/ukfpo-webinars/. Recordings of previous webinars can also be accessed from this page.

Reminders and Guidance

TIS Checks

Please can we use this opportunity to remind Medical Education colleagues in Trusts to work with their Medical Staffing teams to regularly check Foundation Doctors’ posts on TIS, against internal records. Early recognition of any discrepancies can help us all to resolve issues quickly.

Also, if you have not already informed us of any F1s that have withdrawn from training, please do so, as we aren’t always made aware by trainees themselves.

Foundation Doctors taking Parental Leave

Please can all foundation doctors who will be taking a period of Parental Leave complete the following training interruption form: https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/ and return to england.kssfoundationenquiries.se@nhs.net. This is in addition to informing your employing Trust.

Less Than Full Time (LTFT) Training

Please click the link below for guidance regarding Less Than Full Time (LTFT) training:

Less Than Full Time Training – Working across Kent, Surrey and Sussex

Foundation doctors in GP and psychiatry placements contributing to acute services     

Please see below link for guidance regarding Foundation doctors in community placements contributing to acute services: https://kss.hee.nhs.uk/wp-content/uploads/sites/15/2023/09/KSSFS-Foundation-doctors-in-GP-and-psychiatry-placements-contributing-to-acute-services_2.pdf

NHS employers’ guidance on induction for international medical graduates

Please see below link to guidance from NHS employers:

https://www.e-lfh.org.uk/wp-content/uploads/2022/06/Welcoming-and-Valuing-International-Medical-Graduates-A-guide-to-induction-for-IMGs-WEB.pdf

Foundation Doctor Role and Responsibilities

For guidance, please see document “Foundation Doctor Role and Responsibilities within the Local Education Provider and Minimum Requirements for Clinical Supervision of Foundation Doctors” here.

Useful Websites and Contacts

• KSS Website (home page) https://kss.hee.nhs.uk/ 
• KSS Foundation webpage https://kss.hee.nhs.uk/kss-foundation/
• KSS Bulletin https://kss.hee.nhs.uk/kss-foundation/kss-bulletin/
• Careers, Professional Support & Wellbeing Service https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/careers-and-wellbeing-support/
• Forms, documents and useful links https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/
• Foundation programme curriculum & foundation programme rough guide https://foundationprogramme.nhs.uk/curriculum/uk-fp-curriculum/
• KSS Foundation Team https://kss.hee.nhs.uk/kss-foundation/meet-the-team/ 
• KSS Foundation reps https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/trainee-representatives/

UKFPO Bulletin:

Read the latest UKFPO bulletin (April 2025)