May 2025

Please see below for our KSS May bulletin.

Highly Important

** IMPORTANT- F1 doctors moving from provisional to full registration**

We are approaching the time when most of you need to apply for GMC full registration to progress to Foundation Year 2 (F2). You cannot start F2 until you have been granted full registration with a licence to practise.

During the last week of May 2025, the GMC will email all F1 doctors who qualified at UK medical schools to invite them to apply for full registration. You will be asked to log into your GMC Online and submit an online application. Click here for more information

If you are an International Medical Graduate (IMG) in an F1 post you will not get an automatic email from the GMC inviting you to apply for full registration. To make your application, please visit the Applications section of the GMC’s website and read the guidance that is relevant to you. You can then make your application online. There is additional information and top tips for internationally qualified doctors available on line here.

It is your responsibility to inform both the foundation school and your F2 employing trust if you are aware that there may be a delay in your GMC full registration being granted on time for you to start on the 6 August 2025.

F1 to F2 Transfer of Information (TOI)

Are you an F1 doctor who is expecting to move to a different trust for your F2 training any time from August 2025?

If so, please complete the below form relating to your training and support requirements at F1, so that we can share this with your F2 trust to ensure a smooth transition and ongoing support as required. The process is similar to the STEP form that you would have submitted as a medical student before starting F1.

Once you have submitted your form, we will send your submission to your current F1 trust for your Foundation Training Programme Director (FTPD) to review and add any additional information as required. The information will then be shared confidentially with the Medical Education Manager and FTPD at your F2 trust to help have early support conversations and planning as required, and to aid a smooth transition.

Please complete and submit the form by 23^rd May 2025: https://forms.office.com/e/Gmx44rt2ds

Foundation ARCP information

The Horus e-portfolio virtual lock down will be on Friday 30 May 2025.

ARCP panels will take place in trust from 2 June – 13 June 2025. Your trust will advise you of the local ARCP panel date.

ARCP guidance, to include the checklist of requirements, can be found on the UKFPO  ARCP webpage . 

Reminder

National Training Review

NHS England are currently undertaking an engagement and listening exercise to consider the future of postgraduate medical training. This review will look at what resident doctors want from a training programme, alongside how we can provide medical care that is responsive to the needs of our patients.

The review team want to hear from a wide range of stakeholders, including foundation doctors.

KSS will be holding a series of listening events, and there is also the opportunity to provide feedback online. All the information you need is on the KSS website, which can be found here: https://kss.hee.nhs.uk/mtr/ 

Important Information

Provisionally registered doctors (foundation year one/F1) must not undertake formal locum posts or activities.

Provisionally registered doctors can undertake occasional ad hoc additional/overtime shifts on their current FY1 placement or previous FY1 placements that have formed part of their F1 rotation, where such work is undertaken only within the limits of their current competence and with the support of their educational supervisor. When undertaking such occasional ad hoc additional/overtime work, provisionally registered doctors should be clear with other members of their team about their current experience and level of competence.

SCRIPT – supporting safer prescribing practices

It is a local KSS Foundation School recommendation that all F1 and F2 doctors complete 6 script modules per year prior to ARCP.  The topics are not mandated by the foundation school however, your trust may mandate topics to support learning.

The SCRIPT programme is a collection of innovative eLearning portfolios designed to encourage safe and effective prescribing and medicines management among healthcare professionals.

SCRIPT will enhance your knowledge and confidence in prescribing correctly, improving patient safety, therapeutics and medicines management. You will receive a certificate for each module that you complete, which can be used in your online learning portfolio. SCRIPT is easy to use. You can access the modules at a time which suits you and revisit them even after completion. You can learn more about the SCRIPT eLearning programme and how to sign up by visiting Medicine & Surgery | Safe Prescriber

Study Leave

The KSSFS Admin Team often receive queries on how KSS Foundation Year 2 Doctors can apply for Discretionary Study Leave. For clarity, please see below.

Discretionary Study Leave should be applied for prospectively and not retrospectively:

**Please note that the management of KSS Study Leave has changed from 01 April 2025. From this date, KSS Resident Doctors will link to the SE Study Leave  for guidance on travel and accommodation and subsistence**

2025-26 TAB (Team Assessment of Behaviour) window dates

The recommended dates for TAB are to be advised but more information on the TAB process can be found on the Horus Website.

PSA sittings 2025-2026

All sittings are scheduled to commence at 13.00.

• Wednesday 15 October 2025
• Thursday 26 March 2026
• Thursday 23 April 2026

enhance Programme

Hopefully, enhance will have been introduced to you as a Foundation doctor during induction and those wishing to take part will have expressed an interest. However, there is still time to participate, so please contact your local FTPD or PGMDE team if you are interested in taking part and they will be able to help you.

enhance is available to everyone who works for NHS England and you can find more information on the KSS website.

e-learning opportunities

Welcome to your May 2025 update from the Foundation elearning programme.

The Foundation elearning programme covers key areas in your Foundation curriculum. It has been developed specifically for Foundation doctors by the Academy of Medical Royal Colleges in partnership with NHS England elearning for healthcare (NHSE elfh) and is approved by the UK Foundation Programme (UKFPO).

Foundation School Representatives

Please see below for 2024-25 KSS Foundation Doctor Representatives. Further information is available here.

Name	Grade	Email
Dr Heloise Metzger	F1 (Lead)	heloise.metzger@nhs.net
Dr Ramaa Parulekar	F1 (Deputy)	ramaa.parulekar@nhs.net
Dr Harriet Sharp	F2	harriet.sharp11@nhs.net
Dr Preeyan Shah	F2	preeyan.shah2@nhs.net
Dr William Jenkins	F2	william.jenkins10@nhs.net

Courses, events and surveys

Humans of the Foundation Programme

Read articles and stories written by current foundation doctors as part of the Humans of the Foundation Programme project. These stories offer useful and interesting insights into doctors’ Foundation Programme experience. The programme has a range of articles from many foundation schools and you can explore and share the articles here: Humans of the Foundation Programme.

 New articles published this month:

• ‘What the ….’ – Dr Eve Ducker, Peninsula Foundation School
• ‘Luck of the draw’ – Dr Annabelle Prosser, Kent, Surrey and Sussex Foundation School
• ‘The letter I wish I’d received as a 5th Year Medical Student’ – Dr Hannah Morton, Trent Foundation School
• ‘Language, History, and Art. My non-medical side of a doctor’s life’ – Dr Jeremy Chan, East of England Foundation School

Royal College of Pathologists – Science Communication Prize

The Royal College of Pathologists’ Science Communication Prize is an award given to a pathology trainee, foundation doctor or undergraduate who has shown excellence in their science communication activities throughout the year. The prizes aim to:

• cultivate awareness among pathology trainees, foundation doctors and undergraduates about the importance of public engagement
• reward and recognise trainees, foundation doctors and undergraduates who have undertaken sustained high-quality science communication activities.

There are two prizes, one for each of the following categories:

• Trainee category – UK pathology trainees.
• Undergraduate category – UK undergraduates and foundation doctors.

The deadline for entries is 23:59 on 28 July 2025.

The winner in each category will receive £500 and be invited to accept their prize at the College’s New Fellows Ceremony, with the prize awarded by representatives of the sponsors Sonic Healthcare UK. An interview with the winner will be posted on the College website.

Great Ormond Street Hospital for Children (GOSH) – Summer School 15^th – 17^th July 2025

GOSH will be hosting a national paediatric conference – the GOSH summer school on 15^th July 2025 to 17^th July 2025. The conference is primarily aimed at medical students and foundation doctors, with the theme this year being ‘Paediatrics: A World of Possibilities’, exploring the wide variety of opportunities within paediatric careers. There will be speakers from a wide range of paediatric specialists, career panel discussion, CV and portfolio sessions, RCPCH application talk, interactive workshops and career fairs.

This is a 3-day hybrid conference. Day one is virtual only, and open to delegates across the world. Days 2 and 3 will be hosted in the world-famous Great Ormond Street Institute for Child Health in London. You can find more information and purchase tickets here: GOSH Summer School 2025.

Webinar: Pathology for undergraduates and foundation doctors – Genomics.

Join Dr Matt Clarke, a senior specialty registrar in neuropathology, at a special webinar on genomics on 28 May at 6pm.

This free webinar is for undergraduate and foundation doctors, and is being run jointly by the Royal College of Pathologists, University of Manchester Pathology Society, ICSM Pathology Society and the Pathology Subcommittee of UCL Medical Society.

The webinar will be delivered by Dr Matt Clarke who is a senior specialty registrar in diagnostic neuropathology and the RC Path Lead for foundation and undergraduate pathology. The webinar will be chaired by Professor Angharad Davies.

You can find out more information, read about the speakers, and book your place here.

Trainees Improving Patient Safety through Quality Improvement (TIPSQI) – Summer Showcase – 17^th June 2025 18:00 – 21:00

This is a resident doctor led, free, national, quality improvement virtual conference open to all foundation doctors:

• Opportunity to present your QIP as a poster or oral presentation
• Keynote speakers TBC
• Awards for best projects
• Opportunity to learn more about QIP

Please see flyer here for further information.

Foundation teaching on Equality, Diversity and Inclusion (EDI) – survey still open!

The UKFPO would like to understand more about foundation doctors’ experiences and perceptions of EDI teaching during foundation training. This work is being led by our 2024-25 UKFPO Fellows, Dasha Ibrahim and Jie Fei Lau.

Foundation doctors are invited to complete the Foundation teaching on Equality, Diversity and Inclusion survey.

There is no hard deadline, although responses over the next two weeks or so would be appreciated.

The findings will help identify gaps, highlight good practices, and contribute to improving the quality and relevance of EDI education for future resident doctors. Responses are anonymous and will be used solely for the purpose of this study. The survey should take less than 5 minutes to complete.

The survey is intended to be completed by foundation doctors only.

UKFPO Webinar Resources

Please keep an eye on the website for future webinar dates and topic updates: https://foundationprogramme.nhs.uk/resources/ukfpo-webinars/. Recordings of previous webinars can also be accessed from this page.

Reminders and Guidance

TIS Checks

Please can we use this opportunity to remind Medical Education colleagues in Trusts to work with their Medical Staffing teams to regularly check Foundation Doctors’ posts on TIS, against internal records. Early recognition of any discrepancies can help us all to resolve issues quickly.

Also, if you have not already informed us of any F1s that have withdrawn from training, please do so, as we aren’t always made aware by trainees themselves.

Foundation Doctors taking Parental Leave

Please can all foundation doctors who will be taking a period of Parental Leave complete the following training interruption form: https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/ and return to england.kssfoundationenquiries.se@nhs.net. This is in addition to informing your employing Trust.

Less Than Full Time (LTFT) Training

Please click the link below for guidance regarding Less Than Full Time (LTFT) training:Less Than Full Time Training – Working across Kent, Surrey and Sussex

Foundation doctors in GP and psychiatry placements contributing to acute services

Please see below link for guidance regarding Foundation doctors in community placements contributing to acute services: https://kss.hee.nhs.uk/wp-content/uploads/sites/15/2023/09/KSSFS-Foundation-doctors-in-GP-and-psychiatry-placements-contributing-to-acute-services_2.pdf

NHS employers’ guidance on induction for international medical graduates

Please see below link to guidance from NHS employers:

https://www.e-lfh.org.uk/wp-content/uploads/2022/06/Welcoming-and-Valuing-International-Medical-Graduates-A-guide-to-induction-for-IMGs-WEB.pdf

Foundation Doctor Role and Responsibilities

For guidance, please see document “Foundation Doctor Role and Responsibilities within the Local Education Provider and Minimum Requirements for Clinical Supervision of Foundation Doctors” here.

Useful Websites and Contacts

• KSS Website (home page) https://kss.hee.nhs.uk/ 
• KSS Foundation webpage https://kss.hee.nhs.uk/kss-foundation/
• KSS Bulletin https://kss.hee.nhs.uk/kss-foundation/kss-bulletin/
• Careers, Professional Support & Wellbeing Service https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/careers-and-wellbeing-support/
• Forms, documents and useful links https://kss.hee.nhs.uk/kss-foundation/useful-links-and-documents/
• Foundation programme curriculum & foundation programme rough guide https://foundationprogramme.nhs.uk/curriculum/uk-fp-curriculum/
• KSS Foundation Team https://kss.hee.nhs.uk/kss-foundation/meet-the-team/ 
• KSS Foundation reps https://kss.hee.nhs.uk/kss-foundation/current-doctors-in-training/trainee-representatives/