Toolkit for Pre-CCT Doctors as Clinical Supervisors Programme
The programme is designed for resident doctors in their final or penultimate year of training
From a Deanery lead perspective:
| When | What | Who | |
| When launching each cohort | Share details of the programme with DMEs, MEMs and foundation programme directors in all provider trusts. | Deanery lead | Resources in toolkit |
| Maintain a working list of penultimate and final year trainees | Deanery programme manager | ||
| Advertise the programme to all trainees in higher programmes via newsletter or regular communications | Deanery programme manager / Newsletter lead | ||
| Ask MEM/DMEs in all provider trusts to invite all penultimate and final year higher trainees to an ES course | Deanery lead to all DME/MEMs | ||
| 12 weeks before cohort starts (September) | Identify higher trainees who will be in a trust from December to March in a department which also hosts FY2 doctors | Deanery lead/administrator | |
| Check that higher trainees have an outcome 1 at last ARCP | Deanery administrator | ||
| Ensure that higher trainees who have not completed an ES course are offered a place on a course in October/November. This may be a stand-alone course or a Trust course. | Deanery administrator/ Trust MEMs | Identify potential places for an ES course with trusts or organise a stand-alone ES course for higher trainees. | |
| 8 Weeks before programme starts (October) | Identify suitable FY2 doctors in same departments as higher trainees who have an outcome 1 at FY1 ARCP, who may be ablet to match in programme | Deanery administrator/Trust foundation administrator | |
| Highlight to Trust foundation programme director that there may be a programme pairing in their trust. | Deanery lead | See template emails in toolkit | |
| Match higher trainees who have completed an ES course or have an ES course place booked prior to start of the 4-month placement with a suitable FY2 doctor | Deanery lead/Deanery administrator/ Trust foundation programme director/ Trust foundation administrator. | ||
| 4 weeks before programme | Ask the matched FY2 doctors to be part of the programme | Deanery administrator / Trust Foundation programme director | Template emails FY2 doctor evaluations |
| Identify the matched higher trainees to their Head of School | Deanery administrator | Template emails | |
| Introduce the matched doctors to each other | Deanery lead | Template emails | |
| Let the displaced clinical supervisor know that a higher trainee will be supervising the FY2 doctor | Deanery lead | Template emails | |
| Let the ES of the higher trainee know that they are taking part in the programme | Deanery lead/administrator | Template email | |
| 2 weeks before programme | Trust foundation administrators to update Horus portfolio with the name of the higher trainee becoming the clinical supervisor | Trust foundation administrators |
From a higher trainee perspective:
| When | What | Who | |
| Penultimate ‘year’ of training | Complete an ES course in current trust | Approach MEM of current trust | |
| 12 weeks ahead of final ‘year’ of training | Let the Deanery lead for the programme know of your interest and confirm that you have an outcome 1 at your penultimate ARCP | Deanery lead | |
| Identify which cohort works best for you – in a Trust from December to March or April to July inclusive. You must be on placement at that trust for the whole of the FY2 doctors 4-month placement in your subspecialty. There must be FY2 doctors working in the same department/subspecialty as you in that trust. | Specialty /Foundation programme administrators in the PGEC team at that trust | ||
| If you haven’t managed to complete an ES course in your penultimate year, liaise with the MEM of your ST7 trust to book onto a local ES course or ask if a central course is being planned for participants in this programme. | MEM of the trust in which you will be completing your final year of training |
From a Trust perspective:
| When | What | Who | |
| When programme launched | Offer places on ES courses to higher trainees in their penultimate and final year of training | MEMs work with specialty administrators to identify trainees in their penultimate and final year of training | |
| Identify final year placement posts in your trust which work alongside FY2 doctors | MEM and specialty administrators | ||
| Confirm FY1 ARCP outcomes for FY2 doctors who might participate in the programme | MEM and Foundation administrators | ||
| Help match higher trainees with FY2 doctors and confirm that they are working in the same department or subspecialty | MEM and FPDs | ||
| Add higher trainees to FY2 portfolios as clinical supervisor | MEM and Foundation administrators | ||
| Check in with higher trainee CSs to ensure that they gave access to portfolio and are able to navigate it | MEM and Foundation programme administrators |