Toolkit for ST7s as Clinical Supervisors
KSS Business as usual Timeline for ST7 as clinical supervisor programme
Although this is known as an ST7 programme, it is designed for higher trainees in the final ‘year’ of their training programme. For emergency medicine higher trainees this is their ST6 ‘year’ and for surgical and paediatric trainees this is their ST8 ‘year’. We use the term “year” advisedly as, for those doctors working LTFT, this may be a period longer than a year.
From a Deanery lead perspective:
| When | What | Who | |
| When launching each cohort | Share details of the programme with DMEs, MEMs and foundation programme directors in all provider trusts. | Deanery lead | Resources in toolkit |
| Maintain a working list of penultimate and final year trainees | Deanery programme manager | ||
| Advertise the programme to all trainees in higher programmes via newsletter or regular communications | Deanery programme manager / Newsletter lead | ||
| Ask MEM/DMEs in all provider trusts to invite all penultimate and final year higher trainees to an ES course | Deanery lead to all DME/MEMs | ||
| 12 weeks before cohort starts (September) | Identify higher trainees who will be in a trust from December to March in a department which also hosts FY2 doctors | Deanery lead/administrator | |
| Check that higher trainees have an outcome 1 at last ARCP | Deanery administrator | ||
| Ensure that higher trainees who have not completed an ES course are offered a place on a course in October/November. This may be a stand-alone course or a Trust course. | Deanery administrator/ Trust MEMs | Identify potential places for an ES course with trusts or organise a stand-alone ES course for higher trainees. | |
| 8 Weeks before programme starts (October) | Identify suitable FY2 doctors in same departments as higher trainees who have an outcome 1 at FY1 ARCP, who may be ablet to match in programme | Deanery administrator/Trust foundation administrator | |
| Highlight to Trust foundation programme director that there may be a programme pairing in their trust. | Deanery lead | See template emails in toolkit | |
| Match higher trainees who have completed an ES course or have an ES course place booked prior to start of the 4-month placement with a suitable FY2 doctor | Deanery lead/Deanery administrator/ Trust foundation programme director/ Trust foundation administrator. | ||
| 4 weeks before programme | Ask the matched FY2 doctors to be part of the programme | Deanery administrator / Trust Foundation programme director | Template emails FY2 doctor evaluations |
| Identify the matched higher trainees to their Head of School | Deanery administrator | Template emails | |
| Introduce the matched doctors to each other | Deanery lead | Template emails | |
| Let the displaced clinical supervisor know that a higher trainee will be supervising the FY2 doctor | Deanery lead | Template emails | |
| Let the ES of the higher trainee know that they are taking part in the programme | Deanery lead/administrator | Template email | |
| 2 weeks before programme | Trust foundation administrators to update Horus portfolio with the name of the higher trainee becoming the clinical supervisor | Trust foundation administrators |
From a higher trainee perspective:
| When | What | Who | |
| Penultimate ‘year’ of training | Complete an ES course in current trust | Approach MEM of current trust | |
| 12 weeks ahead of final ‘year’ of training | Let the Deanery lead for the programme know of your interest and confirm that you have an outcome 1 at your penultimate ARCP | Deanery lead | |
| Identify which cohort works best for you – in a Trust from December to March or April to July inclusive. You must be on placement at that trust for the whole of the FY2 doctors 4-month placement in your subspecialty. There must be FY2 doctors working in the same department/subspecialty as you in that trust. | Specialty /Foundation programme administrators in the PGEC team at that trust | ||
| If you haven’t managed to complete an ES course in your penultimate year, liaise with the MEM of your ST7 trust to book onto a local ES course or ask if a central course is being planned for participants in this programme. | MEM of the trust in which you will be completing your final year of training |
From a Trust perspective:
| When | What | Who | |
| When programme launched | Offer places on ES courses to higher trainees in their penultimate and final year of training | MEMs work with specialty administrators to identify trainees in their penultimate and final year of training | |
| Identify final year placement posts in your trust which work alongside FY2 doctors | MEM and specialty administrators | ||
| Confirm FY1 ARCP outcomes for FY2 doctors who might participate in the programme | MEM and Foundation administrators | ||
| Help match higher trainees with FY2 doctors and confirm that they are working in the same department or subspecialty | MEM and FPDs | ||
| Add higher trainees to FY2 portfolios as clinical supervisor | MEM and Foundation administrators | ||
| Check in with higher trainee CSs to ensure that they gave access to portfolio and are able to navigate it | MEM and Foundation programme administrators |